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Detailed Wedding Itinerary Template – Example
Detailed Wedding Itinerary

Detailed Itinerary

Friday – Night before the Big Day


10:00am Decor to be delivered – Responsibility of (Insert Rental Company)


3:30pm Final banquet meeting with managers at venue

4:00pm Ceremony rehearsal for the wedding party (only wedding party and parents) at – Venue Location Address

Ceremony Location
With Address

4:00pm Lighting set-up to begin – Lighting Production Company

4:00pm Planner to begin decor setup— Event Planner/Day Of Coordinator

Saturday – The Wedding Day

BRIDE

Bride Contact Number: Bride Name (000.000.0000) or Brides Maid Name (000.000.0000)

Accommodation: Hotel Accommodations address

8:30am Wake up and have breakfast (have a good breakfast as you will be busy later on that you may forget to eat)

9:00am Hair & makeup to begin – Responsibility of Hair & Make Up Company

  • All Brides Maids (hair & make-up)
  • Bride (hair & make-up)

11:30am Pre-wedding photo & video begins – Responsibility of Photographer


12:00pm Hair and make-up finish. Girls to get dressed as soon as hair and makeup is complete except for Bride. Photographer may want to get some photos of your dress before it is on

12:35pm Bride to make her way to the first look – First Look Location


12:45pm First look photos & video – Responsibility of Photographer


1:00pm Wedding party photos being – Responsibility of Photographer

3:15pm Photos conclude

3:55pm Bride and girls to arrive at ceremony site – Ceremony Location


4:00pm Processional Begins

**Tip: Walk slowly-. Don’t be afraid to make eye contact and smile at the guests and of course the photographer. Try to keep your bouquets low (hip level)

___________________________________________________________________

 

GROOM

Groom Contact Number: Groom (000.000.0000) Best Man (000.000.0000)

Accommodation: Accommodations Address

10:00am Wake up and have breakfast

11:00am Guys get dressed
1

1:30am Pre-wedding photo & video begins – Responsibility of Photographer

12:30pm Groom to make his way to the first look – First Look Location


12:45pm First look photos & video – Responsibility of Photographer 


1:00pm Wedding party photos being – Responsibility of Photographer

3:15pm Photos conclude

3:30pm Groom, guys and parents to be at ceremony site– Ceremony Location


4:00pm Ceremony begins

The Full Wedding Day Itinerary

9:00am Hair & makeup artist to arrive to Brides room – Responsibility of The Hair & Make Up Company

11:30am Pre-wedding photos & video of groom begins – Responsibility of Photographer

11:30am Rental Company to deliver bouquets, bouts & corsages to bridal party

11:30am Pre-wedding photos & video of Bride begins – Responsibility of Photographer

12:00pm Rental Company to start setting up and decorating Gazebo

12:30pm Groom to make his way to the first look – First Look Location


12:35pm Bride to make her way to the first look – First Look Location


12:45pm First look photos & video to begin – Responsibility of Photographer 


1:00pm Wedding party photos & video beings – Responsibility of Photographer 


1:30pm Flowers to be delivered to venue – Responsibility of flower comopany

3:00pm Cake to be delivered – Responsibility of Cake Company


3:00pm Flowers/decor to be set-up for ceremony – Responsibility of Planner/day of coordinator or flower company.

3:15pm Photos & video concludes

3:30pm Marriage commissioner arrives – Commissioners Name


3:30pm Photographer & videographer arrives for detail shots – Responsibility of Photographer

3:30pm Ceremony DJ arrives- Happy Wife Happy Life

  • Processional Song Groom, Bridesmaids & Groomsmen: Song
  • Bridal Processional Song: for Bride: Song
  • Recessional Song: Song

3:30pm Groom, groomsmen and parents to arrive at ceremony site– Ceremony Location

3:50pm Guests to be seated – Responsibility of Planner/day of coordinator


3:55pm Bride and bridesmaids to arrive at ceremony site – Ceremony Location

3:55pm Marriage commissioner to lead Groom & Groomsmen in

  • Marriage Commissioner: Name (welcome guests then begin)
  • Groom: Name & his mother name
  • BM: Name
  • GM1: Name
  • GM2: Name

• GM3: name Pause…

4:00pm Ceremony Begins
planner/day of coordinator to queue processional.

**Tip: Walk slowly-. Don’t be afraid to make eye contact and smile at the guests and the photographer **. Girls try to remember to keep your bouquets low (hip level)

Order:

  • BM1: Name
  • BM2: Name
  • MOH: Name
  • Bride: Bride and her parents.

4:30pm Ceremony concludes

4:30pm Family photos begin – Responsibility of Photographer 


4:30pm Music to be turned on – Responsibility of Happy Wife Happy Life


4:30pm Cocktails begin in – Location/venue hall name


5:00pm Bride & Groom to continue photos – Responsibility of Photographer 


5:45pm Photos & video conclude

5:45pm Detail shot of reception room – Responsibility of Photographer

6:00pm Guests to make their way into the venue – Responsibility of planner/ day of coordinator


6:00pm Wine service to begin – Responsibility of Bartenders


6:00pm Champagne to be given out for grand entrance to seated guests – Responsibility of servers

6:15pm Master of ceremonies (Name) to remind guests to take their seat, welcome guests and introduce themselves

6:20pm Grand entrance of wedding party

MC will then introduce wedding party as they walk in for the grand entrance. Wedding Party Song: Song.
Bride & Groom Song: Song

• • • • •

** Planner/Day Of Coordinator Responsibility to queue grand entrance
** DJ’s responsibility to play the music and MC’s responsibility to announce each person’s name as they walk in

6:25pm Grace by Name- Responsibility of MC to announce

6:30pm Buffet to open – Responsibility of Caterer


8:15pm Cake cutting for photos – Responsibility of MC to announce
Cake to be cut and served buffet style – Responsibility of Servers


8:35pm First dance (Song Name) – Responsibility of DJ to announce

8:40pm Father-daughter (Song Name) – Responsibility of DJ to announce

8:45pm Dance floor opens up to everyone
Photo booth to open – Responsibility of DJ
Late night snack – Responsibility of caterer


Music ends
Everyone to be on route back to hotels

***Parents or Wedding party to take all gifts, wedding cards, guestbook/picture frame and any other keepsakes back to room for safe keepings.

  1. Key People – Names & Numbers

(Please provide the number that they can best be reached at.)

Venue Contact: Name

Maid of Honor:

Name:

Mother of the Groom: Name

Parent(s) of the Bride:
Names

Onsite Contact: Signature Weddings

Name: Ashley Lewkowicz Phone: 403.678.1126

Best Man:

Name:

Names of Guests Giving Speeches: (please list anyone you think might speak)

Name:

Master of Ceremony’s:

Name:

Marriage Commissioner:

Name:

Ceremony & Reception:

Name: Happy Wife Happy Life (Matt Fossey) Phone: 780.965.5657

Florist: Willow Flower Co.

Name:

Photographer/Videographer:

Name:

  1. EstimatedNumberofGuests:

Adults: 
Vendors: 
Children 4-11: Children 3 and under: